Systematix

Systematix is committed to maintaining the accuracy, confidentiality, and security of your personal data, but if you do not agree to our processing of your data in the manner outlined in this Privacy Policy, please do not submit any personal data to us.

As part of this commitment, we have established 10 Personal Privacy Guidelines (PPG) as set by Canada’s federal Personal Information Protection and Electronic Documents Act (“PIPEDA”) and its provincial counterparts) to direct our activities and responsibilities as they relate to the use of your personal data.

We will collect data about you, both personal data (such as your name and contact details) and also sensitive personal data (such as information in your CV) via several mechanisms, most often through tacit agreement via 3rd party websites (i.e. Monster, Indeed, Workopolis etc.) and job/professional social media mechanisms (i.e. LinkedIn). The personal data and sensitive personal data will be stored, processed, used and disclosed by us in the following ways:

• to provide our recruitment services to you and to facilitate the recruitment process;
• to assess data about you against vacancies which we judge may be suitable for you;
• to send your information to clients in order to apply for jobs or to assess your eligibility for jobs;
• to enable you to submit your CV, apply online for jobs or to subscribe to alerts about jobs we think may be of interest to you;
• to allow you to participate in specialist online training services;
• to allow you to participate in interactive features of our service when you choose to do so;
• to market our full range of recruitment services to you (permanent, temporary, contract, outplacement and recruitment process outsourcing services);
• to enable us to develop and market other products and services and where you have consented to being contacted for such purposes;
• to improve our customer service and to make our services more valuable to you (including tailoring our website and our affiliated companies’ websites when you log on to enrich your personal online experience);
• to send you details of reports, promotions, offers, networking and client events and general information about the industry sectors which we think might be of interest to you where you have consented to being contacted for such purposes;
• to answer your questions and enquiries;
• to third parties where we have retained them to provide services that you or our client have requested, such references, qualifications and criminal reference checking services, verification of the details you have provided from third party source, psychometric evaluation or skill test;
• to third parties who perform functions on our behalf and who also provide services to us, such as professional advisors, IT consultants carrying out testing and development work on our business systems, research and (e)mailing houses and outsourcing partners;
• to regulatory or law enforcement agencies if we believe in good faith that we are required by law to disclose it in connection with the detection of crime, the collection of taxes or duties, in order to comply with any applicable law or order of a court of competent jurisdiction, or in connection with legal proceedings;
• to use your information on an anonymized basis to monitor compliance with our equal opportunities policy; and
• to carry out our obligations arising from any contracts entered into between you and us.

If you do not want us to use your personal data in this way, or to pass your details on to third parties for marketing purposes, please tick the relevant box situated on the form on which we collect your data. Where there is no such box we will use your personal data as stated in this Privacy Policy.

From time to time we may seek your consent to process, use or disclose your personal data for any other purpose not listed above.

We may also pass your personal data to, or allows access to such information to the Systematix group of companies, whose locations can be found at www.Systematix.com in order that they may use your personal data in the same way as we process, use and disclose your information as described above.

We reserve the right to transfer your personal data to a third party in the event of a sale, merger, liquidation, receivership or transfer of all or substantially all of the assets of our company provided that the third party agrees to adhere to the terms of this Privacy Policy and provided that the third party only uses your personal data for the purposes that you provided it to us. You will be notified in the event of any such transfer and you will be afforded an opportunity to opt-out.

The personal data that you provide to us (including sensitive personal data) may be accessible by other Systematix group companies, clients, and the third parties specified above. Some of these Systematix companies, clients and third parties are located outside of Canada. Accordingly, your personal data may be sent to or be capable of being accessed from outside Canada. When we transfer your personal data outside Canada we will take steps with the aim of ensuring that your privacy rights continue to be protected as outlined in this Privacy Policy; however, your personal data may be subject to government access by lawful authorities in any such recipient foreign jurisdiction(s).

We implement commercially reasonable industry standard policies, procedures, technologies and security standards to ensure that your personal data is protected against unauthorized access, and inappropriate disclosure, alteration or misuse. All safety and security measures which are implemented are designed to be appropriate to the sensitivity level of the stored personal data.

Among the steps taken to protect your information are:

• premises security;
• restricted file access to personal data to only those with a need to know;
• deploying technological safeguards like security software and firewalls to prevent hacking or unauthorized computer access;
• internal password and security policies; and
• screening and training of personnel.

Systematix cannot, however, guarantee that loss, misuse or unauthorized use of your personal data will never occur (for example, someone could conceivably overcome our security measures). If you receive any electronic communication which purports to be from Systematix that you have any questions or concerns about, please contact us. Spam, improper use, and pirating of domain names and email addresses is a growing problem, so we appreciate hearing about incidents in order that we may investigate them and provide you with the best service.

Rights to access to your personal data are not absolute. We may deny access to you when:

• denial of access is required or authorized by law;
• information relates to existing or anticipated legal proceedings against you;
• the information was generated as a result of a formal dispute resolution process including a court case;
• when granting you access would have an unreasonable impact on other people’s privacy, security or proprietary information;
• to protect our rights and property; or
• where the request is frivolous or vexatious or generates costs which are prohibitively expensive.

If we deny a request for access to, or refuse a request to correct your personal data, we shall do so in writing and explain why.

Systematix has a Privacy Officer and confidential email address, where you can inquire, and be contacted through, to answer any comments or questions about this Privacy Policy. Please forward your communication to:

In Canada, except for the province of Quebec:

Attention: Privacy Officer
E-mail: privacy@systematix.com
Telephone: 416-650-9669
Address: 5975 Whittle Road; Suite 120, Mississauga, ON

In Quebec, in compliance with Law 25: 

Attention: Patrick Gagné, Vice-President, and Privacy Officer
E-Mail: confidentialite@systematix.com
Telephone: 418 681-0151, ext. 224
Address: 2600, Laurier Boul., Tour de la Cite, Office 990, Quebec (QC), G1V 4W2.

Your personal data is held on servers hosted by us or our internet services provider(s). The transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk.

With respect to Canada’s Anti-Spam Legislation (commonly referred to as CASL), you hereby expressly consent to receiving, during and after our business relationship, electronic messages from Systematix, including via emails and through social media, providing information to you including newsletters, updates, alerts, other publications, news and communications, other information of interest to you and/or information on our services. You can withdraw this consent or modify your preferences as to the types of electronic messages which you wish to receive from us, at any time, simply by notifying us or by using the unsubscribe mechanism on any of our electronic messages.

We also collect information about the way jobseekers and visitors use this website in order to improve our services. We do not use information gained in this manner in a way that any individual can be identified, and will use it to understand our users better, and to determine aggregate trends, most popular pages, etc., for all the website’s users. We may share this kind of aggregate data with selected third parties to assist with these purposes where you have consented to this. We may also undertake marketing profiling to help us identify services or jobs which may be of interest to you. In addition, we may utilize technologies to better allow us to service you, such as cookies.

You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. Most browsers allow you to turn off cookies. However, switching off cookies will likely restrict your use of our website.

Please note that clicking on links and banner advertisements and RSS feeds may result in your transfer to another website, where data privacy practices may be different to this Privacy Policy. It is your responsibility to check other website privacy policies to ensure that you are happy for your personal data to be used in accordance with those third parties privacy policies. We accept no responsibility for and have no control over third party websites, links, adverts or RSS feeds or information that is submitted or collected by third parties.

Any changes to this Privacy Policy will be posted on this website so you are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. If at any time we decide to use personal data in a manner significantly different from that stated in this Privacy Policy, or otherwise disclosed to you at the time it was collected, we will notify you by email, and you will have a choice as to whether or not we use your information in the new manner.