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Junior or Intermediate Proposal Writer

Opportunity for a Junior or Intermediate Proposal Writer

Since 1989, Systematix IT Solutions has been a public sector-focused organization, providing consulting services in business and IT, centered on the vital applications being used by Canadian Government departments and agencies to enable their mandate. We are a privately held consulting firm specializing in PeopleSoft, SAP, Oracle and Microsoft and are looking for a Junior or Intermediate Proposal Writer to join our team.

The Role

  • Prepare matrices and requirements for the submission of Requests for Proposals and individual task authorizations.
  • Format resumes and grids in accordance with internal style and content requirements.
  • Assist recruiters on qualifying candidates and ensuring compliance.
  • Review materials from candidates and other team members, providing feedback regarding issues with grammar, formatting and/or content compliance.
  • Liaise with potential candidates through phone and email contact to garner information and to determine compliance with listed requirements.
  • Coordinate with other proposal team members and the recruiter and oversee coordination of proposal effort.
  • Monitor Canadian Government Procurement Bulletin Boards (Merx, Buy&Sell, etc.) for opportunities.
  • Organize and file documentation including resumes, RFP’s, and references on an internal SharePoint system and update relevant information on an internal MS Dynamics CRM solution.
  • Provide back-up to other team members as needed.

Traits for Success

  • Ability to manage and coordinate multiple activities with deadlines.
  • Able to write detailed content and multi-task with minimal supervision.
  • Comfortable communicating with potential resources for detailing experience
  • Excellent communication skills in English, including writing skills with an attention to spelling/grammar..

Must Have

  • 2 years (Junior) or 5 years (Intermediate) direct experience as a proposal writer or proposal coordinator. Experience working with criteria for Government of Canada supply arrangements (TBIPS, TSPS, THS, etc.) and/or experience with information technology or project management resources preferred. 
  • Excellent communication skills in English.

Specifics of the Role

  • Available as a 1 year contract position or as a full-time permanent employee
  • Located in Ottawa/National Capital Region with hybrid work environment.


Job: Junior or Intermediate Proposal Writer

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